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 POSTED   September 28, 2019

 JOB TITLE   Program Coordinator

 REPORTS TO    Executive Director

 OVERVIEW    NCCP is seeking a Program Coordinator, who will be responsible for oversight of various programs, such at the Creative Placemaking Leadership Summits. This includes, but is not limited to coordinating committees, instructors, RFP process, and the Summit program. In addition, they will help other NCCP employees with various projects, which may include site-specific workshops and research. The ideal candidate is self-sufficient, good at problem solving, a self-learner, detail-oriented, task-oriented, proficient at multi-tasking, and works independently. 

 RESPONSIBILITIES AND DUTIES   

• Customer Service - The employee will answer general inquiries to NCCP’s info email address, particularly as the relate to the Summit committees and instructors. They will help direct all questions to the appropriate persons in the office or, if appropriate, to another organization.

• Event Assistance - The employee may attend multiple events per year to aid in registration, logistical support, tabling, and more. 

• Scheduling - The employee will aid in the scheduling of calls between Executive Committees, Working Groups, and instructors. This includes the use of online tools such as Google Calendar, Doodle, and Zoom.

• Data Organization - The employee will manage all data collected throughout the program processes, including contacts, RFP submissions, instructor details, meeting minutes, and agendas. They will work to clean data tables, update them as needed, and export forms of it upon request.  

• Accreditation - The employee will oversee and organize continuing education credits offered by NCCP events.

• Meeting Minutes - The employee will take minutes at all designated meetings and report the edited notes to all appropriate parties in a timely manner. 

• Web Content - The employee may work with the Community Director, Creative Director, and/or the Social Media coordinator to develop content for the programs at the appropriate times. 

• Office Upkeep - The employee will help the other staff members keep the office organized and cleaned. This includes, but is not limited to, supply organization and upkeep, trash removal, and vacuuming. 

 REQUIRED SKILLS AND EXPERIENCES  

• A high school diploma or greater

• Experience using Microsoft Excel, Word, PowerPoint, Office, and Access

• Experience using online media such as Google Drive, Dropbox, Facebook, Twitter, and Instagram

• Ability to organize information in a professional and cohesive way

• Ability to communicate with other professionals in a polite and effective way

• Experience scheduling a team of individuals 

• Customer service (i.e., retail, food service, technical assistance) experience is preferred

• Positive and flexible attitude 

• Experience working on multiple projects at once 

• Ability to get to office in Union, NJ multiple days per week (Note: office is near a bus stop)

• Note: office is on second floor and does not have an elevator 

 PREFERRED SKILLS AND EXPERIENCES 

• Desire to participate in the field of creative placemaking long-term

• Digital mapping 

• Graphic design 

• Marking and Communications 

• Research 

• Knowledge management 

• Database organization 

• Project coordination 

• Working for a nonprofit 

 TIME COMMITMENT  20 hours per week; ~2-3 days per week in office and remotely. Hours are typically flexible. Room for growth with commitment over time.

 SALARY   $15-20 per hour

 START DATE   The employee would be expected to start as soon as November 1, 2019. 

 APPLY 

If interested, please fill out the application below and send a resume and writing sample to

Erica Henderson Smith at erica@cpcommunities.org 

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Please contact Erica for further questions applicable to NCCP, the job description, and hiring process.